Overview

1. Introduction: The Holmes County Consolidated School District is located in Holmes School facilities consist of seven schools and one central office. The district has approximately 3000 students.
2. Purpose of RFP: The district is requesting for sealed bid proposals in the areas of English/Language Arts Mathematics, Science, and Social Studies, Integrating Technology, Instructional Support Services and/or Multi-Tiered System of Support (MTSS) for Curriculum Development. (See B for specifics).
3. Each category can be bid on separately (See A).
4. Tentative schedule of RFP events are as follows:

a.     RFP Released: August 31, 2021

1.  Bid Opening: 9/01/2021 at 9:00 a.m.   Proposal Due Date: 9/13/2021 at 9:00m.

5. These services shall be provided to the Holmes County Consolidated School District during the

2021-2022 school and upon satisfactory evaluation of the provided services, may be extended to include services during the 2021-2022 summer.

6. HCCSD reserves the rights to accept, reject, or negotiate any or all offers on the basis of the evaluation criteria contained within this document. Presentation of services may be requested by vendors as an additional evaluation criterion.
7. Quotes are requested for half and full day rates for professional development The use of the days depends on the identified needs.
8. General Specifications and Instructions to Bidders:
   1. A paper copy or an email copy of this document, including any addendums, can be obtained by request

Dr. Furlinda Travis

Holmes County Consolidated School District

Post Office Box 630

313 Olive Street

Lexington, MS 39095

(662) 834-2175 (voice)

(662) 834-4002 (fax)

E-Mail:furlinda.travis@holmesccsd.org

1. RFP Submission requirements: Submit 5 copies of the RFP response in one sealed package with  Professional Development for Services for Administrative and Instructional Staff indicated on the outside of the package by 9/13/2021 9:00 a .m. to the following address:

Shaquita Burke,Financial Advisor

Holmes County Consolidated School District

Post Office Box 630 313 Olive Street

Lexington, MS 39095

COMMUNICATIONS REGARDING THE RFP

All questions regarding the RPF are to be submitted, in writing to:

Dr. Furlinda Travis,

Director of Federal Programs

Post Office Box 630

313 Olive Street

Lexington, MS 39095

Email: furlinda.travis@holmesccsd.org

The deadline for submission of written questions is September 6, 2021. All responses to written questions and changes to specification requirements will be communicated via email to person submitting questions.

All questions, comments and requests for clarifications must be in writing. Any oral communications shall be considered unofficial and non-binding.

Only written responses to written communications shall be considered official and binding upon the School District. The School District reserves the right, at its sole discretion, to determine appropriate and adequate responses to the written comments, questions and requests for clarification.

The school district deserves the right to requests a presentation of proposed services to evaluation team.

All addendums and/or any other correspondence (general information, question and responses) to this RFP will be made available exclusively through the Holmes County Consolidated School District.

Minimum Eligibility Requirements for Contract Award

1. Applicants must provide documentation of a minimum of three (3) years of experience providing educational consulting, training services and materials or have a proven track record based on data as an instructional leader or teacher.
2. Applicants must provide a listing of other contacts under which services in scope, size, or discipline to the required services were performed or undertaken within the past three (3) years.
3. Applicants must include abilities, qualifications, and experience of all persons who would be assigned to provide the required services.
4. Applicants must address and provide (if applicable) a list of any pending/past litigation or investigations that have occurred within the past five (5)
5. Applicants must have financial stability and adequate staff to manage the
6. Applicants must, at all times during the contract term and at their own expense, keep in full force and effect comprehensive general liability insurance with “personal injury” coverage; commercial or business auto liability insurance; physical and contractual liability coverage, with minimum limits of ONE MILLION AND NO/100 DOLLLARS ($1,000,000.00) on account of bodily injuries to or death of one persona and an aggregate of THREE MILLION AND NO/100 DOLLARS ($3,000,000.00) for any one Holmes County Consolidated School District and Holmes County Consolidated School District’s Superintendent shall be named additional insured on the said policy. The insurance policies required under this Section shall not be modified or canceled except upon 30 days written notice to Holmes County Consolidated School District. Proof of insurance must be submitted to the Holmes County Consolidated School District at the time the contract is executed.
7. Applicants must, at all times during the contract term and at their own expense, keep in full force and

effect a policy of workers’ compensation insurance for coverage in Mississippi with an employer’s liability limit of:

Bodily Injury by accident - $500,000.00 each employee Bodily Injury by disease - $500,000.00 policy limit Bodily Injury by disease - $500,000.00 each employee

The insurance policies required under the Section shall not be modified or cancelled except upon 30 days written notice. Proof of insurance must be submitted to the Holmes County Consolidated School District at the time the contract is executed.

8. Contractors’ staff involved in this project may be required to participate in a criminal background check

     process as prescribed by the school district.

9. Applicants must comply with all applicable qualifications, licensing, and certification requirements  

             specific to the proposed services.

10. Applicants must be in compliance with all applicable City, County, State and Federal laws, regulation codes and ordinances. The vendor must reference in its contract if awarded the bid that the vendor has read, understood, agreed, signed and submitted an original copy of the ARRA Contractual Services Providers’ Assurances to the LEA-Exhibit 1.

PURPOSE of RFP

The purpose of the RFP is to solicit requests from qualified vendors to bid on Professional Development Services in the Holmes County School District. In addition, the purpose shall be to improve the quality of teaching and learning by ensuring that teachers participate in substantial professional development in order that they remain current with their profession and meet the learning needs of their students.

Proposal Requirements and Project Scope

HOLMES COUNTY CONSOLIDATED SCHOOL DISTRICT

• Locations:
• Durant Elementary School
• Goodman Pickens Elementary School
• V. Marshall Elementary School
• William Dean Jr. Elementary School
• V. Marshall Middle School
• Williams Sullivan Middle School
• Holmes County Central High School
• The Holmes County Consolidated School District is requesting bids for the following: A coaching/modeling professional development plan for instructional staff and administrators focusing on instructional effectiveness and student achievement in the following areas:
• Grades K-2 English/Language Arts and Mathematics,
• Grades 3-5 English Language Arts
• Grades 3-5 Mathematics
• Grades 6 –12 English/Language Arts
• Grades 6-12 Mathematics
• Science (5^th, 8^th, Biology)
• Social Studies (U.S. History)

The professional development plan will include the following:

SCOPE OF WORK

These professional services for implementation for virtual and/or traditional instructional services may include professional development for the implementation of the intervention, consultation, advisement and facilitation or presentation of professional development sessions with a focus on relevant teaching and learning, culturally relevant pedagogy, content and conceptual development, in and out of classroom coaching, observation and debriefing, coherent integration of resources, materials, and technology, vertical and horizontal alignment of curriculum and in-depth of training to the level of rigor and complexity of all standards, classroom management and positive behavior support, Professional Learning Communities, instructional support services for campus administrators, teachers and other relevant staff.

TARGET GROUP: - Kindergarten - 10^th grade ELA, Math, Science and Social Studies teachers and students.

OBJECTIVE: The district has a high need for consistent professional services for implementation of research based instructional supports aligned to the Mississippi College and Career Readiness Standards.  A committee will be established to identify and adopt a research-based professional development plan that is (1) driven by the results of a regular systematic analysis of a variety of data and information on student learning, (2) focused on the effective implementation of research-based educational practices that supports student mastery of literacy and math skills, (3) responsive to the unique learning needs and styles of the individual student and educator. Students will be provided direct, explicit instruction both online and through teacher-led instructional materials which allows personalized learning for every student and the educator. This will allow for embedded assessment with diagnostic and ongoing progress monitoring.

FOCUS/SPECIFICATIONS:

• Provide training in job-embedded professional development for instructional staff in English/Language

          Arts, Math, Science and Social Studies, including but not limited to instructional coaching, data   

              coaching, assessment coaching, lesson planning, lesson modeling, differentiated instruction,

              scaffolding and utilizing and identification of resources.

• Provide coaching to develop and implement data plans to impact differentiated instruction for all learners to further implement a rigorous approach to individualized instruction.
• Provide professional development and leadership through job-embedded coaching and workshops to include, but not limited to collaboration, research-based reading and math teaching strategies and classroom management.
• Develop and submit daily reports to the school administration and district contact no later than the second day following observation.
• Analyze data and use multiple data points to correlate student achievement to teacher effectiveness.
• Assist the school’s and district’s leadership team in assessing students’ learning strengths and gaps using assessment data from a variety of sources to include state, school, district data, or other sources; help to facilitate regular data meetings with the school’s and district’s leadership team to assess, monitor, and adjust students’ learning based on the students’ identified strengths and weaknesses.
• Develop interactive standards-based videos exhibiting differentiated online instruction in reading and mathematics.
• Provide any other training as identified by observation or upon the district’s request.
• Assist with standard clustering, alignment, and lesson development for specified course.

EXPECTED OUTCOMES:

• To improve the quality of teaching and learning by ensuring that teachers participate in substantial job-embedded professional development in order that they remain current with the rigor and demands of the Mississippi College and Career Readiness Standards (MCCRS) in order to meet the learning needs of ALL students.

        TIME FRAME:

• The length of the contract is September 10, 2021- July 30, 2022 with possible renewal for additional services will become effective on the date it is signed by all parties and will end no later than July 30, 2022. The District will have the option to renew the contract annually for up to two (2) additional years based upon successful performance in the first year of the contract with marked improvement in student achievement.  A contract will be awarded to the vendor whose proposal is determined to be the most advantageous to the District, taking into consideration the price and the evaluation factors set forth in the RFP.

HOLMES COUNTY CONSOLIDATED SCHOOL DISTRICT

Professional Development Services

SCORING METHODOLOGY

HOLMES COUNTY CONSOLIDATED SCHOOL DISTRICT

Post Office Box 630

313 Olive Street

Lexington, MS 39095

(662) 834-2175

Holmes County Consolidated School District will use any or all of the following categories in developing a scoring mechanism for this bid prior to the receipt of proposals. All information provided by the Vendors, as well as any other information available to Holmes County Consolidated School District staff, will be used to evaluate the proposals.

1.    Organizational Experience                                                   20 Points

Variables considered in evaluating this category will include, but not be limited to the following:

1. Applicant’s experience and success in conducting similar work
2. Experience in fulfilling contract of similar nature
3. Quality and completeness of proposal
4. Number of years in business

2.    Program Design                                                                    35 Points

Variables considered in evaluating this category will include, but not be limited to the following: overall approach and the Applicant’s grasp of the project as shown by the depth, breath, and clarity of the proposal.

1. Innovative and creative approach
2. Connection, representation and sensitivity to cultural and ethnic diversity
3. Ability to maintain alignment with Standards of the Mississippi Department of Education, ELA Shifts & Math Practices, PLCs, State Assessments, and Teacher Evaluation
4. Demonstration of capacity to help teachers integrate the Holmes County Consolidated School District technology equipment in classrooms

3.    Cost Efficiency                                                                      20 Points

1. Total cost of proposed services
2. Service and support cost;

4.    Program Operations                                                             25 Points

1. Adequacy of resources, including personnel, equipment, financial stability and other related factors
2. Management and planning: The quality of procedures and organizational structures proposed for completion of the work
3. Timeliness of services;

Total Possible Score:                                                                  100 Points (Plus *Value Added)

1. The Applicants should propose its best and final cost offer in the The district, at its sole discretion, may open negotiations with responsible applicants after submission of proposals and prior to award. The district specifically reserves the right to award without negotiations based upon written proposal sonly.

1. The evaluation process will include contact with individuals or organizations identified by the Applicant as a current/former customer or The evaluation process also includes a status check with the Mississippi State Comptroller to ensure that the Applicant is in good standing.

1. The HCCSD reserves the right to reject any and all proposals, to negotiate with the best proposed offer to address issues other than those described in the proposal, to award a contract to other than the low offer, or not to make any award if it is determined to be in the best interest of the HCCSD.

*Value-Added is defined as a product(s) or service(s), exclusive of the stated functional and technical requirements and provided to the District at no additional charge, which, in the sole judgment of the District, provides both benefit and value to the District significant enough to distinguish the proposal and merit the award of additional points. A Value-added rating between 0 and 5 may be assigned based on the assessment of the District. These points will be added to the total score.